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If you are working in Microsoft Excel, you may find that your data is somewhat difficult to track because the records are spread out on separate sheets, pivot tables, etc. However, you don’t always have to use multiple spreadsheets or Excel files to work on your data, especially if you work in a team.
To help you organize your data, you can merge the data into Excel. You can merge spreadsheets from separate files, merge separate Excel files into one, or use the consolidation function to merge your data.
Here’s how you can use these methods to merge Excel files and data.
If you only need to merge a few Excel files, you can copy or manually move sheets from one file to another. This is how it does it:
When you copy sheets manually, please note the following limitation imposed by Excel: it is not possible to move or copy a group of sheets if one of them contains a table. In this case, you must either convert a table into a range or use one of the following methods that do not have this restriction.
The following method has some drawbacks and is a little more complicated. It works if your files are in a systematic order and only certain values need to be imported. You use the INDIRECT formula to build your file and cell references. This way, the original files are preserved and the INDIRECT formula only looks for values within those files. If you delete the files, you get #REF! errors.
Let’s take a closer look at how the formula is constructed. The INDIRECT formula has only one argument: the link to another cell, which can also be located in another workbook.
If you want to combine the sheets from several workbooks in no time, it is best to write a simple VBA macro. This is especially useful if you perform this task regularly.
First, make sure that all the files you want to combine are in the same folder on your computer. Next, create a new Excel spreadsheet that merges all the files.
Sub GetSheets() Path = "C:[PATH TO FILES]" Filename = Dir(Path & "*.xls") Do While Filename <> "" Workbooks.Open Filename:=Path & Filename, ReadOnly:=True For Each Sheet In ActiveWorkbook.Sheets Sheet.Copy After:=ThisWorkbook.Sheets(1) Next Sheet Workbooks(Filename).Close Filename = Dir() Loop End Sub
Then save your workbook as an XLSM file so that the macros are enabled. Then run the macro, and you should see that you have a single workbook that contains all the sheets of all the files in the folder.
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